You log in to your work account and see that all files are stored in the cloud, online meetings are scheduled in the calendar, and your co-workers are seamlessly collaborating.

The good news is that there is no miracle here and those businesses who’ve tried Google Workspace have already experienced the workflow convenience thanks to online management tools. Fortunately, today we have cutting-edge solutions that facilitate teamwork and ensure easy access to shared resources with real-time updates. We at MasterIntegrator are also taking advantage of tools that allow us to keep our work hassle-free. That’s why we want to supply you with information on using Google Workspace for project management and the way we stay productive.

What is Google Workspace?

Google Workspace is a team management tool that integrates such Google Apps for collaboration as Gmail, Drive, Calendar, Meet, Chat, Docs, Sheets, Slides, Forms, Sites, Keep, Jamboard, and Apps Script. But what is the reason for paying for Google Workspace when you can use all these apps separately for free?

Well, the thing is Google Workspace includes additional features that are crafted specifically for commercial needs. In simple words, it doesn’t only provide you with a bundle of apps but also gives your team the following things:

⚫️ A business email that ends with your company name and helps you to look more professional. Moreover, these emails come with an enhanced security level so that you can safeguard your information. Here you can see an example of how your business email will look like.

⚫️Up to 5 TB storage per user is also an available benefit if you use a Workspace Plus subscription. A usual person doesn’t need such a thing, however, if you run a business you know for sure that high-resolution images, videos, and other files are seen every day. That’s why depending on your needs, you can benefit from 30 GB, 2, or 5 TB storage per user.

⚫️Video meetings with up to 500 participants with the ability to record seem to be a must-have thing for company-wide announcements, large team gatherings, knowledge sharing, and training. Depending on your needs you can choose the option with fewer or more participants and decide on whether you need an attendance tracking option.

⚫️However, the thing that users find most powerful is the easy collaboration process. You can add a new team member in a click and work on the needed things without skipping from one platform to another.

How to sign up for Google Workspace

Google Workspace aims to ease your online work that’s why the setup process won’t take you more than 5 minutes.

Step 1: Domain and company information

Once you have purchased a Workspace subscription, you should go to the “Team” section and fill in the information according to your domain, company name, postal code, country, contact person, and email.

If you haven’t purchased the domain yet, you can click “Get a domain”.

Step 2: First user information

After that please fill in the information according to the first user and create a new password for him or her.

Step 3: Summary

We encourage you to check all the details that you’ve provided us with and click on the “Create Workspace” button.

Finally, you can click on the “Go to Workspace” button, where you’ll be asked to enter your login and password. Please, accept all Google policies to finalise the process.

Google Workspace project management: best practices

Congratulations that you’ve finished a Workspace setup and added a new team member! Now, it’s time to learn some Workspace features and use them to your advantage.

Add team members

Your Workspace initially includes only one person. So, if you want to add more team members, you need to purchase the seats. To do so, please go to the “Subscriptions” section and click on the “Manage” button.

When you see a pop-up, please, choose the needed number of seats and confirm your choice.

Keep in mind the following points:

– Each seat is priced according to your subscription tier

– You can choose up to 300 seats that will be immediately available for you

Create groups

Once you have managed to add team members to your Workspace, you can tie them up into a group using Google Groups services. Taking advantage of the feature, you can easily share information, documents, and updates with specific teams. This tool is also useful because it serves as a place where members can share ideas, and work together on tasks.

To use this feature, you should go to the “Team” menu on the Console and choose the “Groups” option there. Then press the “Add a new group” button and fill in the required information.

Assign tasks and collaborate on them

Even though Google Workspace doesn’t have a specific application for tracking tasks, it’s still possible to assign them. As we’ve mentioned before, it includes such collaboration apps as Google Docs, Sheets, and Slides. Using them you can create task lists and assign tasks by mentioning specific people.

Collect data

Running back and forth, it’s equally vital to analyse the things you have already accomplished. This can be done through different Google Forms surveys. Using quick polls and voting forms, you can collect feedback that will enhance your decision-making process. The activity itself won’t take you much time and effort as you should make just four steps:

1. Log in to Google Workspace

2. Go to the Forms tool

3. Create a form

4. Send your questions and collect the feedback in a convenient way whether these are charts, spreadsheets, or something else.

Plan and hold video meetings

It’s easy to forget about the meeting when you’re busy doing your work. Things get even more challenging when the message where you’ve agreed on a video call is lost in dozens of other lines. Google Workspace has anticipated such a problem and has supplied Google Meet with a Calendar feature. Thanks to it, you’ll be able to send invitations and let your co-workers see relevant files before the meeting so that they can be prepared.

During the meeting itself, it’s possible to share the screen, provide live captions, and record in case any of the team members are absent.

Project management in Google Workspace

Once we combine Google Workspace tools and know how to use them, our online management becomes smoother and more pleasurable. Everyone knows what to do, the files are organised in folders, and all meetings can be seen on the calendar. As the main purpose of this digital office is to make your collaboration easier and accessible from all devices, Google keeps track of the things that can be done to improve the services.

MasterIntegrator wishes you a smooth and pleasurable workflow and believes that your efforts will not be in vain.

FAQ

What is Google Workspace?
Google Workspace is a team management tool that allows you to ease the collaboration process through such Google Apps as Gmail, Drive, Calendar, Meet, Chat, Docs, Sheets, Slides, Forms, Sites, Keep, Jamboard, and Apps Script.

Is Google Workspace a project management tool?
You can use Google Workspace for project management as it contains all the features that are needed for smooth team cooperation:
● Add team members
● Tie your co-workers into the groups
● Assign tasks and collaborate on them
● Collect data
● Plan and hold video meetings.

What is the point of Google Workspace?
The main point of Google Workspace is to provide a cloud-based platform with handy tools for online project management. It offers to use a range of Google Apps and facilitates your communication.

Does Google Workspace cost money?
Yes, you should pay to use this digital office. It has three Google Workspace plans, so depending on your requirements you can choose the best one for you.